Before you start
- Employment contract or proof of income
- Meldebescheinigung from your Anmeldung
- Steuer-ID
- A German bank account for contributions
- For international-organisation staff: written confirmation of institutional cover
Step-by-step
- 1
Establish which system applies to you before enrolling in anything
If you are joining a UN body or another international organisation, your cover is likely provided institutionally rather than through a German fund. Get your organisation's HR to confirm in writing what applies to you and to your dependants — the arrangements differ between organisations and contract types.
Via employerWho: Your organisation's HRBefore arrival - 2
Understand the two German systems if you are on the ordinary route
Statutory charges a percentage of income up to a ceiling, covers dependants at no extra cost, and allows free switching between funds. Private prices on age and health at entry, charges per person, and rises with age.
OnlineWho: YouFirst month - 3
Choose statutory if eligible and unsure
Statutory funds differ modestly in supplementary rate and extras, and switching between them is easy. Starting statutory keeps the option open; the reverse move generally does not exist.
OnlineWho: You - 4
Register with a Hausarzt in your first fortnight
Your GP is the entry point to specialist care in practice. Bonn's practices are less oversubscribed than Cologne's but the university hospital's catchment is large — register while you are well.
In personWho: You - 5
Learn the out-of-hours system
For urgent but non-emergency problems, 116117 is the national medical on-call number and will direct you to an out-of-hours practice. Emergency departments are for emergencies.
Mobile appWho: You - 6
Note that the regional poison centre is here
The poison information centre serving North Rhine-Westphalia is based in Bonn on 0228 19240. Save it — it is the number every NRW guide lists and the one nobody looks up until they need it.
Mobile appWho: You
Documents you’ll need
- Employment contract or proof of income
- Meldebescheinigung
- Steuer-ID
- Passport and residence permit or accreditation document
- Bank details for contributions
Things most newcomers don’t know
Institutional cover ending is a bigger event than starting it.
Health cover through an international organisation is tied to the appointment, and when a fixed-term contract ends the cover ends with it. Moving into the German system afterwards is straightforward if you go statutory and can be expensive or impossible if you are older and try to buy private. Plan the transition before the contract's last year, not during it.
Source: community-reported
Going private is nearly a one-way door.
Private cover is often cheaper than statutory for a young, healthy, high-earning newcomer, and brokers sell on exactly that comparison. But premiums rise with age, each family member is priced separately rather than covered free, and returning to statutory later is difficult and near-impossible above a certain age.
Source: Bundesministerium für Gesundheit
Statutory cover includes dependants at no extra cost.
A non-working spouse and children are covered under a statutory member's contribution at no additional charge. Under private cover each is a separate premium. For anyone with or planning a family this usually outweighs the headline comparison a broker will show you.
Source: Bundesministerium für Gesundheit
116117 is the number that saves an emergency department visit.
The national medical on-call service handles urgent but non-life-threatening problems out of hours. Germans use it routinely; newcomers default to the emergency department and wait a long time as low priority.
Source: Kassenärztliche Bundesvereinigung
Common mistakes to avoid
- Enrolling in a German fund by default when your organisation already covers you.
- Reaching the end of an institutional contract without a plan for what replaces the cover.
- Choosing private insurance on the first year's premium without modelling the long run.
- Not realising statutory covers dependants free while private does not.
- Going to an emergency department for something 116117 would have handled.
Some of this may be out of date. Spotted something inaccurate? Help us keep it right for the next newcomer.
Make it your personal checklist
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Sources
- Bundesministerium für Gesundheit — health insurance — official
- Kassenärztliche Bundesvereinigung — 116117 service — official
- Make it in Germany — health insurance for newcomers — official
Last verified August 2026. Government processes change — always confirm critical details against the official source before acting.